Zapier Memory Automation
Give every Zap a long-term memory: three creates, three searches — including a prompt-ready Recall Context block for ChatGPT/Claude steps — and the category’s first New Memory trigger, so workflows can react when a memory is stored anywhere.
What the app does
| Type | Operation | What it does |
|---|---|---|
| Trigger | New Memory | Fires when a memory is stored for an end user — from any surface: your app, an agent, a voice call, or another Zap |
| Search | Search Memories | Semantic search — results fan out as line items |
| Search | Recall Context | One prompt-ready context block to paste into a ChatGPT/Claude step |
| Search | Find Memories | Newest-first listing for an end user |
| Create | Add Memory | Store a fact — server-side extraction keeps only durable content |
| Create | Add Conversation Turn | Verbatim capture with duplicate-proof idempotency seeds |
| Create | Delete Memories | Explicit deletion by ID |
| Mem0 | Supermemory | Zep | MemorySync | |
|---|---|---|---|---|
| Zapier app exists | △ invite-only via a support email | ✗ a Code-by-Zapier snippet with an admitted bug in their docs | ✗ none | ✓ full app |
| Any trigger | ✗ zero triggers | ✗ | ✗ | ✓ New Memory — first in the category |
| Prompt-ready recall | ✗ | ✗ | ✗ | ✓ Recall Context |
| Quota handling | ✗ 60s polling loops that outlive Zapier’s step timeout | — | — | ✓ clear upgrade error; silent free-tier quota never fails a Zap |
| Retry safety | ✗ | ✗ | — | ✓ idempotency seeds on turns |
Recipes
1. Trigger — Gmail: New Email2. Search — MemorySync: Recall ContextEnd User ID: {{from_email}}Topic: drafting a reply to their email3. Action — ChatGPT: ConversationSystem prompt: You are my email assistant.\n{{context}}4. Action — Gmail: Create Draft
Every operation is scoped by End User ID — map it from the trigger (an email address, a CRM contact ID, a phone number). One user’s memories can never leak into another’s Zap output.
The New Memory trigger
Zapier polls the newest memories for the end user you watch and deduplicates by memory ID, so each memory fires exactly once. Memories arrive from any surface — a voice call captured by the ElevenLabs proxy, an agent turn from LangChain, a manual add from your app — which makes this the bridge from “the AI remembered something” to “the business system reacted”. Polling interval follows your Zapier plan (1–15 minutes).
| Output field | Example |
|---|---|
id | m_789 |
text | Renewed the annual plan and asked about SSO |
source | chat |
created_at | 2026-08-24T09:00:00Z |
Errors that behave like Zapier expects
| Scenario | What happens |
|---|---|
| Monthly quota reached (evaluation keys) | A clear QuotaExceeded error: “upgrade the plan or use a production key” — not an endless retry loop on a task that can never succeed |
| Free-tier silent quota | Add Memory reports stored: false, accepted: true; reads return empty results — the Zap keeps running |
| Bad metadata JSON / malformed IDs | A friendly validation error raised before any network call |
| Wrong API key | Fails at connection time — the credential test makes a real query |
| Retried step after a timeout | Add Conversation Turn carries a deterministic idempotency seed — the replay reports already_exists instead of duplicating |
Availability
The app is complete and fully tested (33 offline checks, including the same schema validation the zapier validate CLI performs). It is available by invite while the public listing works through Zapier’s review process — ask us for an invite link, or use the n8n node if you self-host your automation.
Supported versions
| Surface | Requires | Verified on |
|---|---|---|
memorysync-zapier 1.0.0 | A Zapier account (any plan); an invite while the listing is under review | 33 CI checks driven through zapier-platform-core’s own appTester, fully offline: auth + connection label, header middleware, idempotency seeds, tenant fallback, quota messaging, silent-quota envelopes, trigger dedupe ordering, and full zapier-platform-schema validation |